Minutes of 8th AGM held on 28-10-2017



The Institution of Engineers (India)



VENUE: K- Hotel, Faridabad

DATE & TIME: 28th October 2017: 11:00 A.M.

Members : Enclosed list of 39 attendees .

Leave of Absence was granted to those who could not attend the meeting.

Quorum: Being complete, the Chairman Er. J.P. Singh called the meeting to order.

Opening Remarks

Chairman, Er. J.P.Singh welcomed all the members present and thanked them for sparing their valuable time to attend the meeting .Honorary Secretary Er. Sushil K Bajaj was requested to take up Item Wise Agenda as per Notice for the 8th AGM dt 28/10/2017

ITEM 1 Confirmation of the Minutes of the last AGM held on 22nd October 2016.

1.1 Confirming the circulation of the Minutes of the AGM held on 22nd October 2016, the Minutes of the Meeting were read and subsequently approved unanimously. Also the statement of audited accounts for the last financial year 2015-16 was also approved.

ITEM 2 Approval of the Audited Report & Accounts of Faridabad Local Centre for the year ending 31st March 2017

2.1 The statement of audited accounts for the last financial year 2016-17 was circulated to all members. The same was also approved unanimously.

2.2 Balance Sheet with wages as a separate head would be incorporated in the next financial year. Presently an annexure of these details would be enclosed.

ITEM 3 Appointment of Auditors for the year 2017-18 and fix their remunerations

3.1 Honorary Secretary proposed that M/s SKSD Associates be reappointed as our Auditors for the year 2017-18. It was noted the services provided by this auditing Co. have been satisfactory in timeliness and quality. The remuneration of the Auditors remains same as Rs. 8000/- + Taxes as applicable. This was approved by all the members present.

3.2 It was proposed by the members that the auditor should be changed after every three years. A new auditor shall be appointed for the year 2018-19 with due approval from the Executive Committee for 1st April,2018 -31st Mar 2019.

ITEM 4 Annual Activity Report of IEI Faridabad Local Centre for the period 2016-17

4.1 Honorary Secretary presented a Power Point presentation of Annual report of IEI Faridabad Local Centre and the achievements for the period 2016-17. This was appreciated by all the members present.

4.2 The session was quite interactive .Many inputs for sourcing a new premises were discussed and conclusion was to have Office Sub- committee as agreed upon to give a Thrust for this activity.

4.3 It was also suggested by one of the members present that the minutes of the meeting of the Committee be shared with all Corporate Members of the Centre. The general agreement was to publish the same on the website of the IE(I) Faridabad Local Centre: www.ieifbdlc.in which will facilitate to all members.

4.4 Er. Pradeep Dimri requested that the remuneration to the examination supervisory staff be paid after the activity is completed and not extend for more than 2 months. Currently this situation has arisen due to Partial grant has only been released from the HO. This case is of December 2016, where as for May/Jun examinations have been completely settled.

4.5 The members present suggested in improving facility of the guidance to the Student Member appearing for the AMIE exam. Er. K.K. Narula, Er. Pankaj Kumar, Dr. S.R. Gupta, Er. D.L. Das and few others volunteered themselves to provide guidance to the students. A sub Committee will be formed to give a special Thrust for the same.

ITEM 5 Installation of Elected Chairman & Hony secretary of IEI Fbd Local Center for the

Session 2017-19

5.1 Er. Subhash Chander FIE and Er. Sandeep Handa FIE, were installed as Chairman and Hony.Secreatary respectively for the session 2017-19.

5.2 The newly elected Office Bearers planned to make Centre paperless as far as possible. In this reference, the Team is moving towards digitization. Most of information and the Office Activity would be available on IE(I) Faridabad Local Website : www.ieifbdlc.in .

5.3 To improve the Corporate membership and Interaction with Industry A Fora in line with HQ for Quality will be formed to share the Best Practices across Industry

5.4 Er. Pradeep Mallah(Electrical),Er.Manu Bindra(Mechanical)Er.Sameer Kumar (Mechanical)and Er.K.R.Gupta (Production) elected members were also installed.

ITEM 6 Address by the Chairman

6.1 Chairman Er.J.P.Singh expressed his gratitude and thanks for the active participation of all the members present and conveyed his best wishes to the new elected Team.

6.2 Newly Installed Chairman and Hony Secy also addressed the meeting and promised their full effort for the improvement activities of IEI FBD Local centre. They ensured that in the ensuing years we shall strive hard to achieve the goals set by our members.

ITEM 7 Any other item with the permission of chair

7.1 No other item was discussed.

ITEM 8 Vote of Thanks

8.1 Honorary Secretary, Er. Sushil K Bajaj, gave his vote of thanks to all the attendees.

Chairman Er. J.P.Singh thanked all the members present and adjourned the meeting.

Sandeep Handa, FIE

Honorary Secretary